Execute: Agentic AI solutions
Execute is the third of the platform's three moves. AI agents reclaim unused licenses once the customer approves. A person the customer names approves each fix, or sets a policy that governs fixes of that kind. The agent then makes the change in the source system and logs it. If the fix needs a person, the agent opens the ticket or prepares the renewal brief. This page shows one fix from Found to Approved and what the agent then did, explains how an agentic solution is built, then shows one tile for each of the five solutions of the site. The agentic solutions under each solution are listed in this agent version.
Where this sits
The platform works in three moves, and each move runs on one part of the platform.
| Move | Part of the platform | Layers | What it holds | Page |
|---|---|---|---|---|
| Link | Asset Knowledge Graph | L1 Ingestion, L2 Transformation, L3 Asset Knowledge Graph | Sources | Link: Asset Knowledge Graph |
| Think | Data Intelligence Engine | L4 Intelligence | Data products | Think: Data Intelligence Engine |
| Execute | Agentic AI | L5 Action, L6 Interfaces | Agentic solutions | Execute: Agentic AI Solutions |
This page covers Execute.
What Execute produces
Example, with example data: one fix from Found to Approved. The item: 212 licenses nobody has used in 90 days, $92,000 a year, owned by end-user computing.
| State | Time | What happened |
|---|---|---|
| Found | An agent read, matched and priced them. Nothing changed. | |
| Approved | 09:14 | Approved by the VP, End-user computing. |
| Approved | 09:31 | An Asato agent reclaimed the 212 licenses. The change was logged: who, what, when and why. |
The example carries no Saved figure.
Caption on the page: Example data. The owner approved the fix, and an agent reclaimed the 212 licenses and logged the change. The item stays Approved until the saving is agreed.
Found, Approved, Saved
Found, Approved and Saved are three separate figures. A saving passes through the three states in that order.
| State | Who acts | What happens |
|---|---|---|
| Found | Agents | They read, match and price. Nothing changes. |
| Approved | A person the customer names, then agents | That person approves each fix, or sets a policy that governs fixes of that kind. The agent then makes the change in the system that owns the record and logs it: who, what, when and why. If the fix needs a person, the agent opens the ticket or prepares the renewal brief. |
| Saved | The customer and Asato | A Saved figure is agreed jointly by the customer and Asato at the close of the engagement. |
Caption on the page: Asato platform. A saving passes through three states, and a different party acts in each. An agent can find and price on its own.
Measured results
A multi-site health system has saved all the software waste Asato found. Further hardware waste is approved, not yet saved. Asato found the software waste in three weeks. The hardware waste is a different sum. The health system is described, not named, and has no case study page.
- Found: $1.9M of software waste, found in three weeks.
- Approved: $1.4M of further hardware waste, approved and not yet saved.
- Saved: $1.9M, the same software waste, since saved.
Caption on the page: Customer data, rounded. The $1.9M is one sum, found and since saved, and the $1.4M is different waste. Saved figures are agreed jointly by the customer and Asato at the close of the engagement.
Found, Approved and Saved are separate figures and are never added together.
How Execute works
How an agentic solution is built up. Each agentic solution is built up from small tools. Four building blocks, each built from the one before:
- Atomic tools: single actions, such as sending an email or running a query.
- Atomic agents: tools chained to do one task, such as extracting the text of a PDF or emailing specific users.
- Agents: agents and tools that deliver a full use case. The example is contract renewal intelligence: extracting clauses from a document, forecasting renewals, and triggering alerts and workflows.
- Agentic solutions: packaged end to end, on data products, for one business outcome. Example: Renewal Prep, built on the data products Renewal Intelligence, Vendor Financial 360, Software Visibility and Microsoft Optimization.
These are building blocks. They do not rank how far an agent acts alone.
Caption on the page: Asato platform. Each block is built from the one before it. The last block is an agentic solution, such as Renewal Prep.
What an agent is. An agent decides its next step and uses the tools it is given: it decides the next action from the context it is in, works toward a goal without step-by-step instructions, reads the situation and adapts, and uses the tools available to it.
Interfaces (L6). A customer works with Asato in Asato Halo, in the tools it already uses, or in a dashboard: Asato Halo, a reasoning agent beside the IT team; headless, where Asato's MCP interface connects to the tool the customer chooses, such as Slack, Teams, Claude or ChatGPT; and dashboards, with custom dashboards, alerts and queries.
The agentic solutions
The page shows them as tiles at group level only: one tile for each of the five solutions of the site, with the name of the solution, one line on what Asato's agents do there and a link to the page of that solution. A closing tile reads "And many more. New agentic solutions ship regularly." No agentic solution is named on a tile. The line on each tile:
- Control AI spend: Agents find dormant AI seats, propose an owner for each key, and set the budgets the customer approves.
- Right-size software: Agents propose the downgrades and reclaims for each user, and carry out the ones the customer approves.
- Stop paying for idle hardware: Agents find devices held by people who have left, and plan each refresh from warranty dates.
- Rationalize your portfolio: Agents recommend which applications to keep, consolidate or retire, and route each new one for a decision.
- Stay ahead of contracts: Agents model the quantities and prepare the brief the customer's own negotiator takes into a renewal.
The full list is given here, in the agent version. It is grouped under the five solutions of the site: Control AI spend, Right-size software, Stop paying for idle hardware, Rationalize your portfolio, Stay ahead of contracts. The list is not complete: new agentic solutions ship regularly.
Control AI spend
Solution page: https://www.asato.ai/control-ai-spend
| Agentic solution | What it does | Built on these data products |
|---|---|---|
| AI Seat Reclaim | Proposes dormant AI seats for waitlisted users and, once approved, reallocates them and sets per-user token budgets. | AI Utilization, Cursor Utilization, OpenAI Utilization, Microsoft Utilization |
| AI Spend Anomaly | Watches daily AI token and cost patterns, alerts on spikes, and escalates to the program owner. | AI Utilization, AI Credit Governance, Cursor Utilization, OpenAI Utilization |
| Credit Governance | Applies approved per-team credit budgets to AI billed by credit or token, attributes spend to a workflow, and forecasts the run rate before the cycle closes. | AI Credit Governance, AI Utilization, IT Cost Transparency |
| GitHub Rightsizing | Proposes dormant Enterprise seats to reclaim and Copilot allocations to right-size from IDE activity, and makes the changes once they are approved. | GitHub Optimization, App Utilization |
| AI Impact Analysis | Prices the measured delivery lift from AI coding tools against their seat and token cost, and reallocates where the lift is not there. | SEI AI Impact ROI, Copilot License & Adoption, GitHub Copilot Insights, AI Utilization |
| AI Owner Acceptance | Finds each API key, workspace, seat, and agent in the vendors' admin feeds, proposes an owner, and asks that person to accept it. Nothing counts as owned until the owner accepts and the feed confirms. | AI Key & Agent Register, AI Spend Coverage |
| AI Monthly Close | Runs the monthly AI close with budget owners: matches spend to invoices, produces showback by department, and settles a dispute by showing how the row's amount and owner were obtained. | AI Spend Attribution, AI Spend Coverage, AI Key & Agent Register |
| AI Budget Enforcement | After approval, writes one budget policy into each vendor's own spend limits or the company's AI gateway, then reads the limit back. Where a limit can only be set by hand, the owner gets the exact console step and the result is checked. Asato never sits in the path of AI traffic. | AI Budget & Limit Position, AI Key & Agent Register |
| AI Usage Request Intake | Puts requests for more usage from each vendor in one queue. A small raise inside the company's cap is approved by policy, a larger one goes to the manager with the team's budget attached, and each raise is put back on its end date. | AI Budget & Limit Position, AI Spend Attribution |
| Runaway Agent Stop | Stops one runaway agent without stopping the services that share its provider key. A budget written in advance to the agent's own gateway key makes the gateway refuse its calls, the owner is alerted, and the stop is confirmed from the gateway log. Without a gateway, the owner gets the console step. | AI Key & Agent Register, AI Budget & Limit Position, AI Utilization |
| Confirmed Savings Reporting | Reads the source again after each change and keeps found, approved and saved as three separate figures. Only the saved figure is reported as a saving. | AI Savings Confirmation, AI Spend Attribution |
| AI Renewal Readiness | Before each AI vendor renewal, lists the idle seats and the credits that will expire, and prepares the quantity to renew from measured use. | AI Renewal Exposure, AI Utilization, AI Key & Agent Register |
Right-size software
Solution page: https://www.asato.ai/right-size-software
Found: about 15% of productivity-suite spend at CDW sat with inactive or invalid accounts, in a four-week engagement.
| Agentic solution | What it does | Built on these data products |
|---|---|---|
| License Optimization | Analyzes productivity-suite seat assignments and usage, proposes per-user downgrades and reclaims, and prepares the optimized quantity list for renewal. | Microsoft Optimization, Microsoft Utilization, User 360 |
| Renewal Prep | Assembles the renewal package (usage data, recommended quantities and price benchmarks) ahead of each contract renewal. | Renewal Intelligence, Vendor Financial 360, Software Visibility, Microsoft Optimization |
| Telephony License Reclaim | Classifies telephony users by activity, proposes license removals, quantifies monthly savings, and routes to telecom owners. | MS Telephony, Microsoft Utilization |
| Seat Reclaim | For seat-based SaaS, generates per-app reclaim lists, notifies users, and routes to app owners for approval. | App Utilization, Software Visibility |
| Entitlement Review | Runs periodic access certification: packages each reviewer's decisions with usage evidence, and carries out the revocations that come back. | User 360, Entitlement Position, Software Visibility |
| User & Identity Analysis | Answers questions about identities in conversation: who has what, who uses what, what it costs and where the problems cluster. | User 360, Software Visibility, M365 Lifecycle Governance |
| Onboarding Orchestration | When the HR system records a new hire, prepares a role bundle built from usage evidence, provisions it once it is approved, tracks time to access, and re-scores the bundle as real usage builds up. | Provisioning Velocity, User 360, Entitlement Position |
| Entitlement Builder | Builds and reconciles the effective license position from contracts, orders, and deployment evidence, and keeps it current as both sides change. | Entitlement Position, Software Visibility, Contract Intelligence |
| Audit Defense Pack | Assembles the evidence pack for a publisher audit: entitlement lineage, deployment proof and the position on each contested license. | Entitlement Position, Installed Software, Contract Intelligence |
| CRM Rightsizing | Proposes a cheaper seat type for light users, such as a platform license in place of a full CRM seat, with revenue-risk flags on customer-facing roles. | Salesforce Optimization, App Utilization, User 360 |
| Adobe Rightsizing | Analyzes Creative Cloud app usage for each user, proposes swaps between single-app and all-apps tiers, and packages the reclaim list for renewal. | Adobe Optimization, App Utilization, Software Visibility |
| Zoom Rightsizing | Classifies hosts by meeting and webinar activity, proposes tier downgrades and add-on removals, and quantifies savings. | Zoom Optimization, App Utilization |
| Atlassian Seat Reclaim | Finds idle Atlassian seats, and carries the reclaim and tier changes through once they are approved. | Atlassian Visibility, Atlassian Optimization, Atlassian Realization |
| Google Workspace Rightsizing | Right-sizes Google Workspace tiers for each user by matching collaboration and storage patterns to the license that fits. | Google Workspace Optimization, App Utilization, Software Visibility |
| Slack Rightsizing | Finds inactive seats, guests set up as full members and workspaces that could be combined, and routes each to the workspace owner. | Slack Optimization, App Utilization |
| Smartsheet Rightsizing | Reclassifies collaborators, reclaims inactive licensed users, and proposes tier adjustments. | Smartsheet Optimization, App Utilization |
| Figma Rightsizing | Proposes editor-to-viewer downgrades, audits dev-mode seats, and reclaims inactive designers. | Figma Optimization, App Utilization |
| Okta Rightsizing | Right-sizes identity-platform module entitlements (SSO, Lifecycle, Workflows) against actual usage. | Okta Optimization, User 360 |
| HubSpot Rightsizing | Audits Hub tier usage and reclaims dormant paid seats. | HubSpot Optimization, App Utilization |
| Gong Rightsizing | Right-sizes recorder and listener seats from call participation. | Gong Optimization, App Utilization |
| Outreach Rightsizing | Reclaims sales-engagement seats from reps no longer running cadences. | Outreach Optimization, App Utilization |
| Asana / Monday Rightsizing | Reclaims inactive paid editors and audits plan tier across Asana or Monday. | Asana / Monday Optimization, App Utilization |
| Notion Rightsizing | Audits member and guest counts, and proposes a plan tier. | Notion Optimization, App Utilization |
| Box / Dropbox Rightsizing | Right-sizes storage tiers and reclaims idle accounts. | Box / Dropbox Optimization, App Utilization |
| Perpetual License Compliance | Reconciles installed perpetual software against entitlement, and sets out the exposure, and the lowest-cost path to compliance, for each publisher. | Perpetual License Position, Java Estate Analysis, Installed Software, Entitlement Intelligence |
| Telephony Estate Optimization | Right-sizes the voice estate across cloud and on-premises platforms. | RingCentral Utilization, RingCentral Benchmark, Avaya On-Prem Deployment Intelligence, MS Telephony |
| Access Evidence | Turns sign-in evidence into a record of use for each application, the record that reclaim, certification and audit depend on. | Software Access & Sign-in Intelligence, User 360, Entitlement Intelligence |
| Installed Apps Center | Answers questions about installed software in conversation: what is deployed where, on which version, and who opens it. | Installed Software, Perpetual License Position, Software Visibility, Asset Drift |
| Installed SW Hygiene | Finds unsupported versions, redundant installs and unused desktop software, and carries uninstall and upgrade campaigns through to completion. | Installed Software, Java Estate Analysis, Perpetual License Position, Asset Drift |
Stop paying for idle hardware
Solution page: https://www.asato.ai/idle-hardware
Approved, not yet saved: the hardware waste at the multi-site health system, reported under "Measured results" above.
| Agentic solution | What it does | Built on these data products |
|---|---|---|
| Warranty Management | Produces a refresh plan driven by warranty dates, and raises renewal tasks ahead of each expiry window. | Hardware Visibility, Intune Hardware Visibility |
| Device Reclaim | Finds devices held by inactive or departed users, and duplicate records of shared assets, and carries the physical reclaim through to confirmation. | Hardware Visibility, Intune Hardware Visibility, Asset Drift, User 360 |
| Hardware Center | Answers questions about the device fleet in conversation: inventory, warranty, assignment and refresh planning in one place. | Hardware Visibility, Intune Hardware Visibility, Asset Drift |
| Drift Remediation | Ranks conflicts between asset records by downstream impact, proposes the correct value for each, and writes approved corrections back to the systems of record. | Asset Drift, Hardware Visibility, Software Visibility |
| Quote Benchmarking | Scores live quotes against price benchmarks, flags the lines worth contesting, and assembles the evidence the customer's team takes into the negotiation. | Procured-Spend Benchmarking, Vendor Financial 360 |
| Refresh Planner | Builds the multi-year refresh plan and budget from fleet age, warranty state, and benchmarked pricing. | Compute Hardware Forecast, Compute Hardware Benchmark, Hardware Warranty, Hardware Visibility |
| Cloud Rightsizing | Proposes cloud resources to resize or shut down across accounts, in order of risk, and confirms the savings appear on the next invoice. | Cloud Cost Optimization, IT Cost Transparency |
| Commitment Planner | Models reservations and savings plans against forecast demand, and recommends the mix ahead of the buying window. | Commitment Coverage, Cloud Cost Optimization |
Rationalize your portfolio
Solution page: https://www.asato.ai/rationalize-portfolio
Found: about 1,200 unapproved applications at CDW, beside 600+ paid applications, in four weeks.
| Agentic solution | What it does | Built on these data products |
|---|---|---|
| Shadow IT Governance | Watches for new applications in sign-in and network security logs, routes each one to security and procurement, and records the decision: approve, block or retire. | Shadow IT, Software Visibility, App Rationalization |
| Compliance Evidence | Produces compliance registers ready for audit, and refreshes SOC 2 and HIPAA evidence across the SaaS portfolio. | SaaS Compliance, Software Visibility, M365 Posture |
| Portfolio Consolidation | Recommends keep, consolidate or retire for each category, models the savings and produces a migration plan sequenced by user impact. | App Rationalization, Software Visibility, App Utilization, Vendor Financial 360 |
| SaaS App Rationalization | Works through the rationalization backlog in conversation, category by category, with the evidence and the savings case attached to each decision. | App Rationalization, App Utilization, Software Visibility |
| Offboarding | When the HR system records a departure, prepares the removal of that person's access across applications, makes the change once it is approved, and confirms the license came back. | User 360, Software Visibility, Microsoft Utilization, M365 Lifecycle Governance |
| Cost Transparency Reporting | Generates the monthly showback pack, cost by service and business unit, and explains variance against plan line by line. | IT Cost Transparency, Vendor Financial 360, Portfolio Overview |
| Executive Digest | Produces an executive digest of spend, usage, compliance and renewal risk for quarterly business reviews and steering committees. | SaaS Center, Software Visibility, SaaS Compliance, App Utilization, Vendor Financial 360, Portfolio Overview |
| Unified Action Queue | Brings the recommendations from across the estate into one approval queue, tracks each decision and confirms the savings arrived. | SaaS Center, Portfolio Overview, App Utilization |
| SaaS Center Assistant | Answers questions about the SaaS portfolio in conversation, and lets the customer act on the answer in the same conversation. | SaaS Center, Software Visibility, App Utilization, Vendor Financial 360 |
| Dashboard Builder | Builds a dashboard on request from data in the estate, with the lineage kept on each number. | Portfolio Overview, IT Cost Transparency, Software Visibility |
| KPI Trends | Tracks a metric over time and explains what drove each movement. | Portfolio Overview, IT Cost Transparency |
| Upload Assistant | Brings a spreadsheet or export into the estate without an integration project: it works out the columns, matches the entities and records where the data came from. | Portfolio Overview, Software Visibility |
| Data Freshness Monitor | Monitors how fresh each source is, and flags stale inputs before they reach a board slide or a savings claim. | Portfolio Overview |
| M365 Posture Remediation | Scores the Microsoft 365 tenant against a baseline, ranks drift by exposure and carries remediation through to a confirmed close. | M365 Posture, M365 Governance, M365 Lifecycle Governance |
| Security Consolidation | Proposes which security tools to consolidate while keeping control coverage, at the lowest license and operating cost, and names the gaps that remain. | Security Tool Coverage, App Rationalization, Vendor Financial 360 |
| Integration Planner | Sequences integration after an acquisition closes by user impact and contract window, and tracks realized savings against the deal model until the duplicate cost is gone. | M&A Overlap Analysis, App Rationalization, Contract Intelligence, User 360 |
| Showback Reporting | Generates the recurring showback pack for each business unit, and explains each variance against plan. | TBM Showback, Labor Cost Attribution, IT Cost Transparency, Vendor Financial 360 |
| Engineering Insights | Answers questions about software delivery in conversation: velocity, review health and where a team's flow is blocked. | SEI Velocity, SEI Delivery Performance, SEI Team Delivery Health, SEI PR Review Health |
| Engineering Cost Attribution | Attributes engineering effort and labor cost to product and initiative, and produces the capitalization view finance needs. | SEI Effort & Cost Allocation, Labor Cost Attribution, IT Cost Transparency |
| Ticket Insights | Finds the applications and device cohorts that generate the most support cost, and sizes what fixing each would save. | Help Desk Ticket Analysis, Asset Drift, Hardware Visibility |
Stay ahead of contracts
Solution page: https://www.asato.ai/stay-ahead-of-contracts
| Agentic solution | What it does | Built on these data products |
|---|---|---|
| Renewal Assistant | Works a renewal from start to finish in conversation: answers questions about the contract, models quantity scenarios and drafts the position. | Renewal Intelligence, Contract Intelligence, Vendor Financial 360 |
| Negotiation Brief | Prepares the brief the customer's negotiator takes into a renewal: where the customer has leverage, the benchmark evidence and the quantities the customer can walk away at. Asato does not negotiate. | Renewal Intelligence, Vendor Financial 360, Procured-Spend Benchmarking, Contract Intelligence |
| App Sanctioning | Runs the approval workflow for a discovered application (security review, compliance check, owner assignment and catalog entry), and records the decision. | Shadow IT, SaaS Compliance, Standards Conformance |
| Vendor Attestation | Chases third-party attestations from vendors on a schedule, tracks expiry, and escalates the ones that lapse before an audit finds them. | SaaS Compliance, Contract Intelligence |
| Procurement Compliance | Screens purchase requests against policy and the standards catalog, surfaces what the organization already owns, and routes exceptions with evidence attached. | Vendor Financial 360, Standards Conformance, App Rationalization |
| Top-Vendor Negotiation | Prepares the file the customer's own team takes into renegotiation with its largest vendors: total footprint, duplicate relationships, benchmark position and the order to approach them in. Asato does not negotiate. | Vendor Financial 360, Contract Intelligence, Procured-Spend Benchmarking |
Next step
The page's heading for this section: No savings, no fee. The line under it: Your Asset Clarity Report: a priced list of savings, in one week. The one action: "Get your Asset Clarity Report", at https://www.asato.ai/talk-to-sales
In one week a customer holds its Asset Clarity Report.
The Asset Clarity Report is a priced list of what to stop paying for in one area, with the owner of each item. It takes one week, and access for that week is read-only. If it finds no savings, the customer pays nothing.
Related pages
- Platform overview
- Link: Asset Knowledge Graph
- Think: Data Intelligence Engine
- Execute: Agentic AI Solutions
- Site index for agents
Last updated: 2026-10-06